It would be good to have an audit trail on edits to timesheet entries.
We use our timesheet entries for payroll, customer billing and cost tracking. My main consideration for the audit trail is edits that impact a staff member's worked hours and in turn payment. As an employer I have an obligation to ensure staff are paid correctly, and if a discrepancy can't be resolved with an audit trail it come down to a person's word to what they had originally entered verses what is currently saved.
In my experience with a 3rd party time sheeting tool we have been using, the audit trail has rarely been referred to, but when needed it quickly puts the issue to bed.
Scenario 1: The claimed edit it proven to be the user’s input error.
Scenario 2: The claimed edit is proven, and the reasons are recommunicated and accepted.
Scenario 3: The claimed edit is proven, and the reasons are proven in error or accidental, lessons are learnt and actions taken to remedy.
The current audit trail only shows who created the entry and who last modified the entry. In the case of a legitimate edit during approvals (eg incorrect project number, or editing the notes that a customer may see to be more appropriate), the modified record will show as someone other than the user who created it. If that time entry was challenged, the modified record would suggest their claim could be correct.
It would be good to have an audit trail on edits to timesheet entries.
We use our timesheet entries for payroll, customer billing and cost tracking. My main consideration for the audit trail is edits that impact a staff member's worked hours and in turn payment. As an employer I have an obligation to ensure staff are paid correctly, and if a discrepancy can't be resolved with an audit trail it come down to a person's word to what they had originally entered verses what is currently saved.
In my experience with a 3rd party time sheeting tool we have been using, the audit trail has rarely been referred to, but when needed it quickly puts the issue to bed.
Scenario 1: The claimed edit it proven to be the user’s input error.
Scenario 2: The claimed edit is proven, and the reasons are recommunicated and accepted.
Scenario 3: The claimed edit is proven, and the reasons are proven in error or accidental, lessons are learnt and actions taken to remedy.
The current audit trail only shows who created the entry and who last modified the entry. In the case of a legitimate edit during approvals (eg incorrect project number, or editing the notes that a customer may see to be more appropriate), the modified record will show as someone other than the user who created it. If that time entry was challenged, the modified record would suggest their claim could be correct.
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