One of our core beliefs here at WorkGuru is that the greater the level of data accessibility and transparency you have, the more likely you are to make good decisions for your business that steer you towards profitability and sustainability. To that end, we've built out our V2 reporting module to give as much control as we can to you to build out reports and view your data as you see fit. Below you'll find field definitions and extra information for each of our V2 project reports.


PROJECT REPORTS

Activity Lines


This pivot table report brings all of the activity that happened in a period into a single table. It shows Projects, Stock Sales, and Invoices with their associated costs and revenue line items in a pivot grid.


The date search criteria brings in the Invoice Date, Supplier Invoice Date (or PO issue date if there is no invoice) and the date of stock usage to calculate your revenue generating and cost incurring activities in the period.


Note: This report is specifically for accrual accounting reconciliation and does not include costs from non stocked products


Field Definitions:


Field
Notes/ Expected Values
Description
Billing Client
Invoice Purchase/Product/Task Lines
Invoice Client Name
Client
Invoice Purchase/Product/Task Lines
Project/Stock Sale Client Name else Invoice Client Name
Code
Invoice Purchase/Product/Task Lines
Invoice Client Code
Date
Invoice Purchase/Product/Task Lines
Invoice Date
Document
Invoice Purchase/Product/Task Lines
Invoice Number
Item
Invoice Purchase/Product/Task Lines
SKU - Line Name
Project
Invoice Purchase/Product/Task Lines
For Project - ProjectName. For Stock Sale - SS Number. For Project Group - PG Number.
Source
Invoice Purchase/Product/Task Lines
"Invoice"
Date
Stock Usage Lines
Creation Time of Usage
Document
Stock Usage Lines
Project Number
Item
Stock Usage Lines
SKU - Product Name
Source
Stock Usage Lines
"Stock Usage"
Date
Stock Sale Stock Movements
Movement Date
Document
Stock Sale Stock Movements
Stock Sale Number
Item
Stock Sale Stock Movements
Product SKU - Name
Project
Stock Sale Stock Movements
Stock Sale Number
Quantity
Stock Sale Stock Movements
Movement Quantity
Source
Stock Sale Stock Movements
"Stock Sale"
UnitCost
Stock Sale Stock Movements
Movement Unit Cost - Fall Back to Product Cost Price
Date
Timesheet Lines
Timesheet Start Date
Item
Timesheet Lines
Project Task Line Name
Quantity
Timesheet Lines
1
Supplier
Timesheet Lines
Timsheet User Full Name
UnitCost
Timesheet Lines
Timesheet Cost
Client
Purchase Lines
Project Client else the PO Client
Code
Purchase Lines
Project Client Code else PO Client Code
Date
Purchase Lines
Invoice Date else Issue Date
Document
Purchase Lines
PO Display Number [Including Revision]
Item
Purchase Lines
Purchase Line SKU - Name
Project
Purchase Lines
ProjectNo - ProjectName/SS Number else "None"
Quantity
Purchase Lines
Invoice Quantity else Order Quantity
Source
Purchase Lines
"Purchase Order" or "Uninvoiced Purchase Order"
UnitCost
Purchase Lines
Invoice Cost else Order Cost

Current Projects Due in Period


Projects Completed in Period


Project Value vs Invoiced by Start Date


Profit by Project


Profit by Project within Period


Project Task Lines by Start Date


Project Task Lines by Due Date


WIP Based on Actuals

WIP based on actuals up to the input date on running the report.


Field Definitions:


Field
Notes/ Expected Values
Description
Billable Product Total
Billable Product Lines

Sums the total billable based off used products where the product is marked billable
Billable Task Total
Billable time on billable tasks
Sums total unit amount via the length billable time spent on billable tasks
Product Cost Total
Total cost of used products
Sums the cost of used products on a project
Purchase Cost Total
Cost of PO's issued before/ equal to input date

Sums cost of all PO's in base currency
Task Cost TotalTimesheets before/ equal to input dateSums the cost of timesheets up until the input date
Total TimeTimesheets before/ equal to input dateSums the length of timesheets up until the input date

WIP Based on Quoted

The WIP based on Quoted report summarises WIP based of remaining amounts to be invoiced off of accepted quotes


Field Definitions:


Field
Notes/ Expected Values
Description
Billable Product Total
Billable Product Lines

Quantity x Unit Amount

Sums the total unit amount of billable products
Billable Task Total
Billable tasks

Quantity x Unit Amount		Sums total unit amount of billable tasks
Product Cost Total
Total cost of used products
Sums the cost of used products on a project
Purchase Cost Total
Cost of PO's issued before/ equal to input date

Sums cost of all PO's in base currency
Task Cost TotalTimesheets before/ equal to input dateSums the cost of timesheets up until the input date
Total CostTask Cost Total + Product Cost Total + 
Total TimeTimesheets before/ equal to input dateSums the length of timesheets up until the input date
WIP ValueTotal Billable - Total Invoiced

Revenue Forecast Report


Project Progress Summary


Project Forecast vs Actual


This report details forecast and actual information per line-item for projects completed or due for completion within the selected period.


When running this report, actuals are grouped together under 'Product' and 'Task' line types with adhoc line actuals matched off SKU. This means stock usage and purchases are part of the 'Product' figures and timesheets are part of the 'Task' figures. Other line types exist on the report to allow for more specific reporting if desired.


Field Definitions:


Field
Notes/ Expected Values
Description
Billable
"Yes", "No"
Billable status of line. For types other than 'Product' and 'Task', this represents the billable status of the line that actual contributes towards.
Billing Client
Project billing client.
Client
Project client.
Completed Date
dd/mm/yyyy, "N/A"
Project completed date. Task completed date for timesheet lines, received/ invoiced/ issue date for purchase lines dependant on PO status.
Date
Completed or due date for project. This field is used by the 'Year', 'Qtr', 'Month' and 'Day' fields to provide date-based pivot functionality.
Description
Line description.
Discount
"Product" lines only.
Discount saved against line item.
DueDate
dd/mm/yyyy
Project due date. Finish time for timesheet lines, invoice due date for purchase lines.
LineType
Type of line: "Product", "Task", "Stock Usage", "Purchase", "Timesheet"
Name
Name of line. User name for timesheet lines, product name for stock usage.
ProjectDescription
ProjectName
ProjectNo
Sku
SKU of line or product. "N/A" or blank for non-product lines.
StartDate
dd/mm/yyyy
Project start date. Start time for timesheet lines, issue date for purchase lines.
Status
Project status for product/ task/ stock usage lines. Type status for others.
ForecastCost
The combined forecast cost against 'Product' and 'Task' lines, or specific costing for other line types.
ActualCost
The combined actual cost against 'Product' and 'Task' lines, or specific costing for other line types.
ForecastQty
ActualQty
ForecastValue
The combined forecast billable amount against 'Product' and 'Task' lines, or specific amount for others. Not all line types are directly invoicable and will display with 0.
ActualValue
The combined invoiced amount against 'Product' and 'Task' lines. Timesheets will display the invoiced amount for their task. Purchase lines will display the amount invoiced for that line.

Production Job Forecast vs Actual


Recurring Projects by End Date


Recurring Projects Occurrence and Invoiced within Period


Project Templates Pivot Table