Enforce Task Rate Costing on Timesheets

If you need to track additional hourly rates in addition to the default staff cost rate, you can setup a separate task to force the task's cost rate as a fixed actual when timesheets are added to it.   This is handy for hourly rate allowances for onsite work etc.   The requirement to track as a separate task allows it to be used when sending timesheets to your accounting integrations for payroll.

Note: If you allowance is NOT hourly, say a day rate travel cost - it is better to set this up as a non-stock product which is "used" on the project per day.

To setup a hourly allowance in WorkGuru, setup a task as per normal, and ensure the Force Task Rate Costing on Timesheets? option is selected.

Add the task to your quote/projects and templates as required.  The allowance can be invoiced if the task is made billable. To use the hourly allowance, the staff member will add a timesheet to the allowance task in addition to the work task, usually matching the number of hours they submitted to the work task.

The allowance task cost for that staff member will then be tracked at the different (task) rate to their normal default rate for the same amount of time.