Reconcile Expenses Dashboard

The reconcile expenses dashboard allows you to assign approved expenses/bills entered directly in Xero as costs to existing projects and production jobs in WorkGuru.  This is useful if you use direct Xero integrations such as Dext, Hubdoc etc for expense management, and can push expenses already captured back to WorkGuru without any double entry.

The reconcile expenses dashboard will display ALL non assigned expenses in Xero, that hasn't been sent to Xero from WorkGuru.  This may include ones that do not have anything to do with projects (power, rent, leases etc).   You can Search for a specific bill reference or supplier, or refine the dashboard by date using the Created or Modified Since.

To assign expenses back into WorkGuru projects or production jobs, simply identify what each expense in the list is and either:

• Is a project expense - Use the Project to Match dropdown to select the project or production job you want to assign the expense to and click Assign to Project. Expenses assigned the project will display in the project as a project purchase order in the project detail's Purchases tab.
• Is not a project expense - If the expense is not related to a WorkGuru project, click Skip this Invoice.  If you accidentally skip a project expense, you can select See Skipped Invoices to UnSkip this Invoice to add it back to the reconciliation list.

Once assigned or skipped, the expense will be cleared from the dashboard.  If there are no expenses listed, all Xero bills have been processed.  It is recommended that the dashboard is checked at a schedule that suits your workflow's expenses.