Receiving Purchase Orders with the Android Kiosk App

In addition to adding project actuals, kiosk users can receive open purchase orders if the kiosk device is available near the goods inwards section of the workshop.  Receiving purchase orders in the kiosk is the same workflow as the WorkGuru browser interface:

• Checking the quantity physically received
• Matching the order pricing to the supplier's invoice.
• Applying landed costs as required.

After signing into the kiosk, tap on the Purchases page which will display the current, open purchase orders. Scroll or Search for the required purchase order and tap Receive.

Scroll or Search for the required purchase order and tap Receive.

Review the PO details and purchase line items.   To receive the PO:

• Confirm the PO details, set or update the dates or text by tapping on the following fields:
  • Expected Date
  • Received Date
  • Invoice Date
  • Invoice Due Date
  • Supplier Invoice Number.
• Scroll for each product line on the order, update the Invoice Price and Received Quantity fields to match the supplier invoice and quantity physically received for each order line item. Note: Received Quantity will default to the order price and quantity so only changes are needed to be entered.
• If the order is only partially received, tap Create a backorder.  Note: The kiosk will not automatically raise a backorder if the received quantity is less than ordered.

If additional order lines are required to match the supplier invoice or what was physically received, tap Add New Products. Search for and/or Select a product, enter the Qty required and tap Add Product.   Tap the Plus (+) icon to expand the product to add additional details if required. Repeat the steps to add multiple additional product lines.   Remove an added product by tapping the red trash can icon.

If landed costs need to be added, tap Show Landed Cost Table.  Enter a Landed Cost label, Amount and Tax Type and tap Add Landed Cost.  Repeat the steps to add multiple landed costs as required.   Remove an added landed cost by tapping the red trash can icon.

Once the PO details and line items are correct, review the order totals, adjust the Rounding and Tax Total if required. Scroll to the top of the page and tap Receive All or Receive to receive the purchase order. Once received, the purchase order will be removed from the Kiosk's Purchases page.