Adding landed costs that a supplier has invoiced you on the same invoice as the items supplied is usually applied when costing a purchase order as the landed cost is part of the supplier's invoice.

Locate the approved purchase order you want to add landed costs to from the purchase order dashboard.   Click on the Purchase Order Number to access the purchase order detail page.  Click Receive Purchase Order or Update Invoice Details from the actions button at the bottom of the details page

Receive and/or Cost the purchase order as per the the normal process referencing the supplier invoice.  Dates, quantities, unit costs etc.

Supplier Landed Costs on a Stock Purchase Order

For a stock order, any landed costs applied will increase the FIFO product's unit cost.  Click the Add Landed Cost button above the sub totals to add the landed cost:

Add the landed cost information to match the supplier invoice

  • Landed Cost - Short description of the cost (Surcharge, Shipping etc)
  • Amount - Amount charged by the supplier
  • Tax Type - Tax component of the landed cost as per the supplier invoice.

You can add multiple landed costs by repeating the process as required to match the supplier invoice exactly.  Note the landed cost amount, increases the order's totals.  The landed costs will then be attributed across the FIFO line items by weighted by qty and value.   You can confirm the final landed unit cost by searching for a relevant SKU in Stock -> Stock -> See Stock Movements.  

Supplier Landed Costs on a Project Purchase Order.

Project purchase orders do not have the option to add a landed cost as the orders line items are treated as a purchase expense on the assigned projects or production jobs.   It is still required to track the additional costs on the project purchase order however, as costing an order means matching the values on the supplier invoice exactly.  To add a landed cost to a project purchase order, simply click the Add Product and add the cost directly as a line item so the order totals match the supplier invoice and are tracked correctly on the project/production job.

It is recommended you add the common landed costs used on the project purchase orders as non-stock SKU's in your product list to make them easy to add as extra line items as required.