In WorkGuru, some workflows may require a manager or admin to have to enter timesheets centrally on behalf of staff members. This may be due to their roles or nature of the work they are doing.


  1. As for any WorkGuru timesheet export process, ensure there is a draft payrun posted in Xero for the period required, and each staff members email addresses match in WorkGuru and their Xero employee record.
  2. From the WorkGuru menu click on Time Sheets
  3. On the time sheets page click on Add a Timesheet or Update Weekly Timesheet for daily or weekly entry respectively.
  4. From the timesheet entry page (weekly example here)
    1. Select the relevant pay week using the Previous Week and Next Week buttons.
    2. Select the relevant user, project and task and click Add Task.Repeat for the number of timesheet tasks required.
      • Note: The projects and tasks dropdowns are populated depending on the permissions of the logged in user. Users with permission to create timesheets for other users can see and select all projects/ tasks. Users without permission can only see assigned projects/ tasks and cannot select other users.
    3. Enter the relevant time total and notes per day.
  5. Click Save if you need to edit the timesheets later, or Submit Timesheet if you have confirmed everything is correct and you are not going to enter anymore timesheets for that pay period.   Note:  once timesheet is submitted it cannot be changed by a user.
  6. Repeat steps 2-5 for each staff member that needs timesheets entered.