Receiving a Purchase Order without a Supplier Invoice

Unlike other inventory systems which incorrectly allow you to drop into negative stock on hand (how can you have a quantity of physically nothing?), WorkGuru allows you to receive your products correctly without a supplier invoice.

WorkGuru being a FIFO/Perpetual inventory system, will correctly re-cost products received on a PO, even if you have already used or shipped them, which you receive and process the suppliers invoice at a later date.

To receive the purchase order, enter the following: 

• Received date - Date the items physically arrived at your location.
• Received Qty - Quantity physically received, There is also a green Receive All button to shortcut this function if you know you have received everything ordered. If you have received a additional or substituted products to what is ordered, click the Add Product to add the relevant Sku to the order.

It is important that the quantity matches the product quantity physically received. If you enter a different qty, WorkGuru will prompt to backorder.

If you do not have the supplier invoice, leave the invoice details and pricing blank or the defaults and click Save to receive the products at the default costings. You can update pricing on the received items later when you receive the supplier invoice. NOTE: Once saved, you cannot edit or change the quantity received on the purchase order. If you need to reverse or adjust the purchases stock movement, you will need to adjust stock out via a stock adjustment and/or apply a supplier credit note.